Virtual Assistant Administrative Services


General Administrative and Office Tasks

  • Answering calls, leaving voicemails and checking messages.
  • Checking email, responding to customer inquiries and managing spam.
  • Database entries, updates, and maintenance.
  • Establishing, updating and managing a calendar of important events.
  • Scheduling appointments with clients, businesses and salespeople.
  • Launching and maintaining cloud computing accounts (DropBox, OneDrive, Google).
  • Composing documents from handwritten drafts, faxes and dictations.
  • Create customer feedback survey and forms.
  • Proofreading documents and other office materials.
  • Producing graphs from your spreadsheets.
  • Writing down minutes from meetings and then creating a detailed document.
  • Transcribing voicemail, video or audio, podcasts and meeting recordings.
  • Searching for hotels, booking airfares and mapping out trip itineraries for business.
  • Performing generic errands for the office, including buying items online, arranging locations for office parties, etc.
  • Speaking with customer service representatives for tech support, banking issues, etc.
  • Composing press releases and newsletters and submitting to news release directories.
  • Designing brochures and creating content to put inside.

Social Media Management

  • Opening social media accounts on Facebook, Twitter, LinkedIn, and Instagram.
  • Writing, editing and sharing posts on social networks.
  • Engaging with audience: responding to inquiries, sharing relevant information, thanking customers for mentions and purchases and posting promotions.
  • Updating all social media accounts on a regular basis.
  • Coming up with detailed profiles and inserting links to company website.
  • Performing a social media audit: conduct thorough analysis on traffic, shares and mentions.
  • Observing the company’s competitors on social media by looking at rankings, online visibility and keyword prioritization.
  • Article and blog post creation.
  • Responding to comments made on the business’s blog.
  • Adding tags and images to website and blog posts.

Adobe Photo, Audio & Video Editing

  • Creating and editing graphic designs.
  • Basic video editing: splicing intros and outros and inputting graphics and music.
  • Adding captions to videos.
  • Uploading files to YouTube and IGTV.
  • Trimming footage segments and producing rough and final cuts.


  • Turning raw data into a detailed report and slideshow.
  • Developing and delivering slideshow presentations.

Staff Care

  • Preparing training manuals for new staff members or remote workers.
  • Recruiting for potential team members and contractors or freelancers.
  • Placing ads on career websites, reviewing resumes and contacting the right candidates.
  • Interviewing job applicants and speaking with references.
  • Training on-site employees, virtual staff members or freelancers.
  • Putting together welcome and goodbye packages for staff.

Client Care

  • Creating and sending out greeting cards, invitations, newsletters and thank you notes.
  • Sending a gift card or thank you note to your clients on holidays and anniversaries.
  • Putting together welcome packages for clients.


  • Paying bills.
  • Writing and sending invoices to clients.
  • Taking care of customer refunds.


  • Researching on important data, statistics and facts for meetings, presentations or blogs.
  • Monitor and report on latest industry developments and trends.
  • Searching for and contacting industry experts or guests to participate in podcasts and webinars.

Project Management

  • Managing projects.
  • Staying in touch with subcontractors.
  • Emailing reports.
  • Using online calendars.
  • Calling team leaders informing them of deadlines.

If you are ready to take your business to the next level and are interested in  quantum coaching, click here to learn more. 


Contact Us

(480) 600-8924


Sign up to hear about our latest news and events.